Document digitization and search
Filing cabinets and folders full of PDFs hide answers you need. We scan and organize your documents, make them searchable, and can add a private AI assistant that finds and summarizes what you’re looking for.
What’s included
- Scanning plan for paper files, with text recognition (OCR)
- Organized folders and naming in Microsoft 365 or Google Drive
- Permissions so staff only see what they should
- Retention rules for records you must keep, and what you can shred
- Private AI search across your documents
- Backups of everything we digitize
Who it’s for
Accountants, law and property offices, clinics, contractors with years of job files, and anyone running out of cabinet space.
Where
On site across the Black Hills, including Belle Fourche, Spearfish, Sturgis, Deadwood, Lead, Rapid City, Box Elder, Hill City, Keystone, Custer and Hot Springs. Remote work anywhere.
Questions about document digitization and search
Is it safe to put client records in the cloud?
With the right setup, yes: business accounts, multi-factor sign-in, tight permissions and backups. We set all of that up.
Do you do the scanning?
We plan and set up the system and can coordinate scanning; large archives may use a scanning partner.
Tell us what’s slowing you down.
A short call, then a written plan and a fixed price. No obligation.